Exhibiting at ASCD Empower20

ASCD Empower20 will take place in Los Angeles, California, March 13–16, 2020.

Eligibility Requirements | Reserve Your Booth | Booth Rates | Additional Charges | Payment Info | Cancellations

Eligibility Requirements

ASCD Empower20 is designed to showcase information, ideas, products, and services for our members and attendees.

To fulfill this goal, the association reserves the right to review all exhibit applications for eligibility. All applications are subject to approval by ASCD based on the following criteria:

1. The items to be exhibited relate to the purposes of ASCD, are consistent and compatible with adopted ASCD values, and do not unfairly exploit ASCD products or services.
2. The exhibit relates to the purposes of the conference, the theme, or topics of the various sessions.
3. Items without educational merit may be excluded.

Reserve Your Booth

1. View the online floor plan. Booths in blue are available.
2. Submit your application. Select "Create New Company Record" to get started if you did not exhibit at Empower19. Empower19 exhibitors, you have a profile and may enter your current password.

Questions? Send an email to the Exhibits Manager or call 1-312-265-9646.

Booth Rates and Inclusions for Empower20

ASCD rents booth space on a first-come, first-served basis for the best available. Booth sizes start at 10' x 10' and increase in 10' increments.

10' x10' Inline Booth: $2,200

Exposed Corner Fee: $200 per corner

A nonrefundable deposit of 50% is due with the booth reservation. Booth balances are due on or before October 1, 2019.

Download a copy of the Rules and Regulations (PDF)

What's Included

• Standard drapery booth equipment on the back wall and side dividers (back 8' high, side rail dividers 3' high)
• A company identification sign bearing the company name and booth number (7" x 44")
• Four complimentary booth personnel badges per 10'x10' booth space. These passes give you access to the Exhibit Hall, Welcome Reception, and all sessions, including the general sessions.
  • Additional badges for booth personnel may be purchased at a discounted rate. Exhibiting sponsors may receive additional passes as part of their sponsorship.
• The opportunity to purchase the 2020 pre- or post-conference attendee mailing list for single use.
• The opportunity to hold a workshop in the Product Theater. (Fees apply.)
• Exclusive advertising opportunities in the program. (Fees apply.)

Your exhibit rental space does NOT include

• Carpet
• Tables
• Chairs
• Electricity or any electrical services
• Shipping or any freight handling labor
• Installation or dismantle labor
• Booth cleaning
• Lead retrieval

Note: Floor covering is required. Because a large number of exhibitors prefer to select and provide their own booth flooring, you must purchase carpet separately.

Special signs, booth construction, apparatus, or lighting fixtures may not exceed the 8-foot high back wall. In straight-line booths, all construction or parts of the display exceeding 4 feet in height must be at least 5 feet in from the aisle.

Interference with the light or space of other exhibits is not permitted. Island areas of 20' x 20' or larger, with the approval of management, may extend up to but not exceed 20 feet in height.

Additional Charges

You may want to consider the following additional charges when developing your trade show budget (Pricing subject to change.):

Item	Approximate Cost
Electricity, 500 Watts (5 AMPS)	$168.50
6' draped table	$175
Arm chair	$183.55
Shipping	varies depending on location
Labor	$138.79 standard ($249.75 overtime)
Carpet 9' x 10'	$212.35

Payment Information

A 50% nonrefundable deposit must be submitted with the application. Applications without payment will not be processed. The booth balance is due no later than October 1, 2019.

Applications submitted after October 1, 2019 must include full payment.

Failure to pay the balance by the deadline will subject the exhibitor to cancellation of the contract and forfeiture of all monies paid.

Cancellations 

All cancellations must be made in writing to the Exhibits Manager.

No refunds or credits will be issues if an exhibitor chooses to downsize after the initial space selection. If the exhibits manager receives a written request for cancellation of space on or before October 1, 2019, the exhibitor will be eligible for a refund of monies paid less the 50% deposit. No refunds will be made in any amount, or for any reason, for cancellation notices received after October 1, 2019.

Failure to occupy booth space does not release the exhibitor from the obligation to pay for the full cost of the rental.

If booth space is not occupied by 4:00 p.m. on Friday, March 13, 2020, ASCD Exhibit Management will have the right to use such space as it sees fit in order to eliminate empty spaces in the Exhibit Hall.

See the Rules and Regulations for the complete policy on payments, cancellations, and refunds.