Exhibiting at ASCD Empower19

Eligibility Requirements | Pricing and Fees | What's Included | Payment Info | Cancellations

Eligibility Requirements

ASCD Empower19 is designed to showcase information, ideas, products, and services for our members and attendees.

To fulfill this goal, the association reserves the right to review all exhibit applications for eligibility.

All applications are subject to approval by ASCD based on the following criteria:

1. The items to be exhibited relate to the purposes of ASCD and are consistent and compatible with adopted ASCD values and do not unfairly exploit ASCD products or services.
2. The exhibit relates to the purposes of the conference, the theme, or topics of the various sessions.
3. The application lists specific materials and products to be displayed.
4. Items without educational merit may be excluded.

Reserve Your Booth

1. View the available booths on the floor plan. Be sure to click on the "show available booths" link located on the top right hand side of the floor plan.
2. Submit your application: Application for new exhibitors.

Each booth rental includes four complimentary exhibitor registrations. Additional representatives must pay a registration fee of $50 each. Individuals (including authors, consultants, colleagues, friends, and relatives) who may be associated with the company but who are not working in the booth must pay the regular conference registration fee.

Exhibitors will be able to register their booth staff beginning March 1, 2019.

Questions? Send an e-mail to the Exhibits Office or call us at 1-703-578-9600, ext. 4629.

Pricing and Fees for Empower19

ASCD rents booth space on a first come, first served basis for the best available. The cost is a flat per-square-foot fee of $20, plus an additional $200 per corner for corner booths.

10x10	$2,000
10x20	$4,000
10x30	$6,000
10x40	$8,000
20x20	$8,000
30x30	$18,000

Download a copy of the Rules and Regulations (PDF)

Other Budget Considerations

You may want to consider the following additional charges when developing your trade show budget:

Item	Approximate Cost
Electricity (5 AMPS)	$157
6-foot skirted table	$155
Class arm chair	$153
Shipping	varies depending on location
Labor setup and dismantle	$86 standard ($129 overtime)
Carpet	$170

What's Included

• Each exhibiting company receives four complimentary booth personnel badges per 10'x10' booth space. These passes give you access to the Exhibit Hall, Welcome Reception, and all sessions, including the general sessions.
• Additional badges for booth personnel may be purchased at a discounted rate. Exhibiting sponsors may receive additional passes as part of their sponsorship.
• The opportunity to purchase the 2019 pre- or post-conference attendee mailing list for single use.
• The opportunity to hold a workshop in the Product Theater. (Fees apply.)
• Exclusive advertising opportunities in the program. (Fees apply.)

Booths receive

• Standard drapery booth equipment on the back wall and side dividers (back 8' high, side rail dividers 3' high)
• A company identification sign bearing the company name and booth number (7" x 44")

Your exhibit rental space does NOT include

• Carpet
• Tables
• Chairs
• Electricity or any electrical services
• Shipping or any freight handling labor
• Installation or dismantle labor
• Booth cleaning
• Lead retrieval

Note: Floor covering is required. Because a large number of exhibitors prefer to select and provide their own booth flooring, you must purchase carpet separately.

Special signs, booth construction, apparatus, or lighting fixtures may not exceed the 8-foot high back wall. In straight-line booths, all construction or parts of the display exceeding 4 feet in height must be at least 5 feet in from the aisle.

Interference with the light or space of other exhibits is not permitted. Island areas of 20' x 20' or larger, with the approval of management, may extend up to but not exceed 20 feet in height.

Payment Information

Full payment or 50 percent of the total space rental is due with this application. Any balance remaining is due and payable upon notification of booth assignment and no later than October 1, 2018.

Failure to pay the balance by the deadline will subject the exhibitor to cancellation of the contract and forfeiture of all monies paid.

Full payment is due with all applications submitted after October 1, 2018. Applications received without payment will not be processed.

Cancellations 

All cancellations must be made in writing to the Exhibits Manager.

If the exhibits manager receives notification on or before October 1, 2018, 50 percent of the money paid for the rental will be refunded.

Failure to occupy booth space does not release the exhibitor from the obligation to pay for the full cost of the rental. No refunds will be made after October 1, 2018.

If booth space is not occupied by 6:00 p.m. on Friday, March 15, 2019, ASCD Exhibit Management will have the right to use such space as it sees fit to eliminate empty spaces in the Exhibit Hall.

In the event of flood, fire, strikes, riots, civil commotion, or other uncontrollable circumstances that render the exhibit area unfit or unavailable for use within 10 days prior to the opening date of the exhibit, 50 percent of the money paid for rental will be refunded.